DATE

January 6, 2025

TIME

7:00 PM

 

Agenda 

Item	Owner	TIME
Welcome  Announce Melanie Little as new VP	Ashley	5
Bonfire  Review task list  Review map  Participants/activities  Other sources of trees?  Finalize agenda/timeline (dancers, announcements ..etc)		50
Pancake Breakfast  Saturday March 1, 2025 from 8am to 12pm  Identify resources for raffle items		20
Upcoming Events and Volunteer Opportunities	Dave	5
Open		10

 

Join our mailing list by filling out the form at danversfalconfest.org 

 

Attendees  

Board Members – Rebecca Froncki, Jocelyn Marchand, David Pabisz, Ashley Bivens, Melanie Little 

Community Members – Mike Trainor, Barbara McNasby, Amy West, Sarah Gagnon, Lisa Cole, Joni Pesola, <1 anonymous attendee, didn’t get name> 

 

Minutes 

Respectfully submitted by David Pabisz 

 

Welcome – Ashley 

• Welcome any new volunteers, visitors, ..etc. 

 

Bonfire 

• There is unexpected construction equipment and materials on the site 

• • We have reworked the map and suggested that the town fence around the vehicles and move a trailer. 

• Task list 

• • Vendors and activities 

• • • No sponsors will be at the event except Gaeta and 3rd Eye. 

• • • Lantern craft 

• • • Girl scouts are doing an edible how to make a fire craft (2 tables) 

• • • Glow in the dark football throw game 

• • • • We don’t currently have this on the volunteer list, weren’t planning on having another pay game 

• • • Maybe not do the yard games, last year we lost the most pieces because it’s dark out. 

• • Items for sale, prizes 

• • • Have $5 prizes for carnival game, sell same light up stuff walking around for same price 

• • • Swag like hats, hoodies 

• Volunteer t-shirts will be ready tomorrow or Wednesday. 

• Steve is meeting with DFD to talk about building the pallet structure 

• • They may set that up on Friday 

• Rethinking how we do the photobackdrop 

• Elsa from 5-6pm (Carol Finn) 

• Old Salem Villagers dance routines from 5:30-5:45pm 

• • Dave to check with them about the gravel area, no pavement available 

• • Also need to verify their audio needs, DJ support 

• Map review 

• • Stuff-a-Falcon is missing, need to add next to our booth 

• • Need to review the game trailer position and where the dancers would go 

• • Move the light tower on the far end of the bonfire to the baseball diamond behind the art assoc and girl scouts 

• Tables and tents needed 

• • DJ, 1 table, 1 tent 

• • DFF Booth, 2 tables, 1 tent 

• • Stuff-a-Falcon, 1 table, 1 tent 

• • Carnival game, 1 4ft table 

• • Photo backdrop, 1 table 

• • No chairs needed, but maybe bring some for ourselves 

• Need generator for DJ and DFF Booth lighting 

• • Dave to supply 

• • Check if there is enough wattage available for a space heater at the DFF Booth 

• • We will have christmas lights for our booth 

• Agenda 

• • 4:30-7:30pm 

• • • 4:45 sponsor shout out 

• • • 5:00-6:00 Elsa 

• • • 5:30-5:45 Old Salem Villagers 

• • • 6:00 Bonfire lit 

• We have secured a photographer for all our 2025 events 

• • 3rd Eye Studio 

• • Can we get a link that we could post online for others to see our event photos? 

 

Pancake Breakfast 

• Still working on logistics, equipment 

• Date is set for March 1, 2025 8am to 12pm 

• Can we get Walmart or Target to donate kids bikes for us to raffle? 

• Tweak the flyer to make the FalconFest logo more obvious, darker, and in upper right corner 

• Raffles 

• • Should have some kid raffles too 

• Placemat 

• Face Painting 

• Blow up costume characters 

• Single price vs family price tickets, early purchase discount online vs at the door 

• • What’s a good price? 

• • • $7 for a door price 

• • • Maybe offer $5 for early purchase online 

• This should be a heavily HS student volunteer event 

 

Entertainment for Downtown Rewind and Summer Night Lights 

• Looking for Elvis again for Rewind 

• Magician for Summer Night Lights 

• Looking at other street entertainers, jugglers ..etc 

• Trying to get the Taylor Swift look-alike that works Canobie Lake Park, no luck so far 

 

Upcoming Events and Volunteer Opportunities 

• Winter Bonfire, Saturday 01/11/25 

• Pancake Breakfast, Saturday 03/01/25 

• Downtown Rewind, Tuesday 06/24/25 

• Summer Night Lights, Sunday 08/10/25 

• Christmas Tree Lighting and Holiday Parade, Saturday 12/06/25 

• • Dave to update the website event page with all the 2025 events planned 

 

Next Meeting – 02/03/25 at 7p at the Danvers Fire Headquarters