DATE

September 10, 2024

TIME

7:00 PM

 

Agenda 

Item	Owner	TIME
Welcome and Announcements	Amy	10
Member of the Month	Ashley / Jocelyn	5
Summer Night Lights Debrief	All	30
Parade and Tree Lighting Planning	All	30
Open Floor	All	10

 

Attendees  

Board Members – Amy Ciancarelli, Ashley Bivens, Jocelyn Marchand, Rebecca Froncki 

Community Members – Liz Faria (new), Lisa Cole, Barbara McNasby (new), Mike Trainor  

 

Minutes 

Respectfully submitted by David Pabisz 

 

Welcome – Amy 

• Welcome any new volunteers, visitors 

• Round robin introductions  

• Amy shared news about her retirement and change in roles from president to volunteer 

 

Downtown Rewind Financials 

• Broke even budget wise – more money from food trucks than expected, carnival truck game was a win, Town picked up the DPW costs, only one police detail, Signarama traded sponsorship for event signage  

• Money saved goes back towards our event fund – Yay! 

• Think about other games for the future – kiddie pool with ducks to pick, fishbowl toss with ping pong bowls, larger Plinko board 

• Check out the Topsfield Fair for inspiration  

 

Member of the Month – Ashley and Jocelyn 

• Mike Trainor 

 

Summer Night Lights Debrief – All 

Event budgeted for $46,900 with largest expenses being Town personnel (DPW, police, and fire) and the fireworks themselves. 

• POSITIVES 

• • Fireworks show was AMAZING! 

• • Great attendance 

• • Town happy with planning and safety – staffing on point, fire happy with pyro vendor, traffic under control, minimal police intervention 

• • Sponsors were thrilled with the attendance and participation 

• NEGATIVES 

• • Music was staticky during fireworks show – work with sound engineer and band sooner 

• • Add speakers by the tennis courts and food trucks – use power from light towers 

• • Food truck lines were long –add more trucks and some with quick options 

• • Consider another band for next year to switch it up  

• • Pair down activities and focus on food, music, and light up novelties  

• • Volunteers to walk around to sell light up novelties an hour or so before the fireworks for $5 

 

Parade and Tree Lighting Planning – All 

• Date of event is Saturday 12/7 

• Timing of event 4 – 5:30p, set up sooner for activities 

• Block from Cherry to Elm  

• Secure Santa (Jen Breaker to help with this) 

• Important to flush out route, staging and end areas 

• Feedback from last year – move cones back a bit to accommodate parade vehicles, need microphones and speakers, dancers and Girl Scouts to be part of the parade (on float or walking) 

• Entertainment options – DJ, DHS marching band, HRMS chorus, Maple Street Choir, Danvers Girl Scouts, Dance Center of Danvers, PARADE 

• Impersonators/Photo Ops – The Grinch, Elsa or other Disney princesses (Spark a Dream) 

• Activities – reindeer food, card making for military, ornament decorating 

• Food Trucks – fried dough, popcorn, Whoopie Wagon 

• Reach out to Downtown businesses 

• Repurpose items from Light Up Danvers bags 

 

Open Discussion 

• Need to continue to advocate with Finance Committee and Select Board for Town funding 

• Consider revamping the Kiwanis Pancake Breakfast as a fundraiser – Spring 

• Consider family field day at Danvers Indoor Sports – Winter 

• Discuss Winter Bonfire plans sooner rather than later – donut truck (Good Night Fatty) 

• Revisit monthly open meeting dates and times – looking like Mondays work best, awaiting final poll results 

 

Next Meeting – Tuesday 10/8/24 at 7p at the Danvers Fire Headquarters